CONSTITUTION OF THE QUAID-I-AZAM UNIVERSITY ACADEMIC STAFF ASSOCIATION
- Name
The Association shall be known as the Quaid-i-Azam University Academic Staff Association. - Patron-in-Chief
The Vice-Chancellor will be the ex-officio Patron-in-Chief of the Association. - Objectives
The objectives of the Association shall be:
(i) To promote social, educational and cultural activities;
(ii) To promote the interests of the members;
(iii) To collaborate with other organizations in furthering the interest of education;
(iv) To organize seminars, discussions and lectures; and
(v) To undertake such other academic activities as may be determined by the
Association to achieve its objects; - Membership
(i) All full-time salaried teachers of the University are eligible to be the members of the Association:
(ii) The members shall be required to pay monthly subscription to be deducted from their salaries. The amount of monthly subscription shall be determined by the General Body. - General Body of the Association
(i) The General Body of the Association shall be the supreme body of the Association.
(ii) The General Body shall meet at least twice a year.
(iii) Extraordinary meeting of the General Body may be called by the President on the written requisition of at least 1/5 of the members of the Association. - Office-Bearers
The following shall be the office-bearers of the Association:
(i) President
(ii) Two Vice-Presidents
(iii) Secretary
(iv) Joint Secretary
(v) Treasurer
(vi) Press/Information Secretary - Executive Council
(i) The Executive Council of the Association shall be composed of:
a. The elected office-bearers of the Association;
b. Other elected members, one from each department.
(ii) All executive business of the Association shall be conducted by the Executive Council. It shall have the power to disburse the funds of the Association.
(iii) The meeting of the executive Council shall be convened by the Secretary under general directions of the President, or on the requisition of at least three members of the Council. The quorum of the meeting shall be one half of the total Executive members.
(iv) The Executive Council shall have the power to delegate any of its functions to sub-committee or a person as may be determined by the Executive Council.
(v) Any members not attending three consecutive meetings of the Executive Council without assigning any reasons shall cease to be the member of the Executive Council and the Executive Council shall appoint a substitute for the remaining term of the membership.
(vi) If there is any vacancy amongst the office-bearers, the Executive Council shall fill in the vacancy for the remaining term from within the Executive Council.
(vii) Removal of Office-bearers: Any office-bearer, including the members of the Executive Council, may be removed from office by a majority of 3/4th of the members present at a General Body meeting of the Association. A notice of 14 days shall be given to the members of the General Body before the meeting to make such decision. - Functions of the General Body
(i) The functions of the General Body shall be to realize the objectives of the Association.
(ii) On any issue brought before the General Body affecting the interests of the members, the General Body shall carefully examine all aspects of the issue and suggest appropriate measures to the relevant authorities.
(iii) The General Body shall approve the budget and the accounts of Association.
(iv) The General Body shall perform such other functions as are compatible with the objectives of the Association.
(v) The quorum for a meeting of the General Body shall be one third of the membership excluding those on leave.
(vi) The decision of the General Body shall be made by the majority of members present and voting. - Duties and Powers of Office-Bearers
(i) The President shall have the following powers:
a. He/She shall preside at the meetings of the Association and the Executive Council:
b. He/She shall generally supervise the affairs of the Association.
(ii) The Vice-President shall perform such functions as may be entrusted to him from time to time by the President and shall in the absence of the President, Exercise the powers and perform the duties of the President.
(iii) The Secretary of the Association shall have the following powers:
a. He/She shall act under the general directions of the President. He/She shall be Secretary of the Executive Council;
b. He/She shall maintain the record of the proceedings of the Association and the Executive Council with the help of the Joint Secretary.
c. Under the general Supervision of the President, he/she shall convene meeting of the Association and the Executive Council with the help of the Joint Secretary.
(iv) The Joint Secretary of the Association shall have the following powers:
a. In the absence of the Secretary, the Joint Secretary shall exercise the powers and perform the duties of the Secretary;
b. The Executive Council may assign such other duties as it deems fit to the Joint Secretary
(v) The Treasurer shall exercise supervision on the income and expenditure of the Association and operate the bank account jointly with the Secretary. He/She shall be responsible for framing the budget and placing it before the Executive Council. The budget estimate for the next year approved by the Executive Council shall be presented to the General Body. - Elections
(i) All office-bearers of the Association shall be elected each year at the first General Body meeting.
(ii) The first General Body meeting shall be held during October-November for which a notice of at least a fortnight shall be given.
(iii) The Secretary of the Association shall ask for and receive nominations for the election of offices so as to reach him one week before the date of election.
(iv) Only those members who are on duty in the campus shall be eligible to contest for an elective office as well as Executive Council.
(v) All members paying monthly subscription shall have the right to vote in the elections.
(vi) The election shall be by secret ballot. The ballot shall bear the names of the members nominated for election.
(vii) Each nomination shall be duly proposed by a member and seconded by another member with written consent of the nominee.
(viii) Immediately after the last date for the receipt of nominations, the Secretary shall circulate a list of nominations received by him for all offices.
(ix) A nominee might withdraw his name any time three days before the actual date of election.
(x) In case there is no nomination for any of the offices, the President shall call for nominations from the House at the first General Body meeting and the election for such offices shall be by secret ballot at the same meeting.
(xi) In case of a tie, the President shall have a casting vote in addition to his vote as a member of the General Body.
(xii) The office-bearers and the members of the Executive Council shall take office immediately after the election. - Accounts
(i) All accounts of the Association shall be maintained by the Treasurer and the Secretary jointly and shall be presented at the last General Body meeting by the Secretary.
(ii) The financial year of the Association shall commence from First November to 31st October. - Amendment of Constitution
The Constitution of the Association may be amended by a two-third majority of members present and voting at a General Body meeting in the following manner provided half of the total number of members of the Association are present in the meeting: –
(i) All proposals for amendment of the constitution shall be submitted to the Executive Council.
(ii) The Executive Council shall forward the amendments along with its recommendations to the General Body.
(iii) Two-week notice shall be given to the members of the Association before moving the amendment. - Audit
All accounts of the Association shall be submitted for audit and Auditor’s report shall be placed before the Executive Council and the last General Body meeting. The Auditor will be appointed by the Executive Council on such terms and conditions as it may determine.
